How to Become an School Business Support Assistant
Want to work in administration? You could start with the crucial career as a school administrative assistant!
Want to work in administration? You could start with the crucial career as a school administrative assistant!
A school business support assistant’s (or school administrative assistant) responsibilities can vary depending on not only the size of the school but also the type of school they are working in. For example a small primary school will have very different business support needs compared to a large high school.
The responsibilities of a school administrative assistant could vary but here is a list of typical tasks you might have to undertake:
If this sounds like the job for you then you’ll need to make sure you have the right qualifications and experience to succeed at getting the role.
As a school business support assistant you’re generally going to be working in term time but may occasionally work outside of it.
The average salary for a school business support assistant is around £18,051. The starting salary for a school business support assistant is around £16,607 but as an experienced school administrative assistant you could earn up to around £19,313, though your wage could vary depending on the responsibilities of the role and the region you are in.
If you want to know how you could progress, take a look at some of our other career advice pages and find out what you’ll need to get where you want to be!
If you’re comfortable with the responsibilities of being a school business support assistant, then you’ll need to ensure that you have all of the necessary skills and qualifications for the position and understand what exactly you can do to help yourself get started in an administration setting.
Though this will vary depending on the school or local authority to be a school administrator you usually will need an administration qualification or to be applying for an apprenticeship. As you are working in a school you’ll also require a valid DBS certificate.
School business support assistant roles are usually entry level but even then relevant qualifications can help put you ahead of the competition. If you are set on being a school administrative assistant then getting a qualification in school administration instead of a more general administration qualification might help your chances even more.
You could also need an A* to C grade at GCSE level in English and Maths or equivalent, depending on the workplaces you apply for. If you don’t have either one or both of these you should look at taking either a Level 2 Functional Skills English course or Level 2 Functional Skills Maths course. A functional skills qualification is equivalent to having your GCSE qualification at this level, and can help you get into a wide range of jobs, not just in administration.
If you already have your administration qualification then you can move onto the next steps!
Need a little something extra for your CV? Our Level 2 Safeguarding Course will be perfect for you! Get the knowledge you need to excel in a school setting.
Though not essential, having supporting qualifications can really improve your chances of getting the position that you want and help you to stand out among other applicants. Getting your supporting qualifications will let you demonstrate additional knowledge that other candidates might not have.
As a school business support assistant there are a number of supporting qualifications that could be helpful. A safeguarding and Prevent course is going to equip you with the knowledge you need to help meet your safeguarding obligations. Employers are going to feel assured knowing you have the knowledge you need to support the organisation’s safeguarding responsibilities.
In any workplace it’s important that you have first aid training in case of minor injuries. Depending on the employer you might be given the option to receive this training before starting work but having the qualification beforehand can help put you ahead.
Already having administrative experience can be really valuable when applying for a school administrative assistant role. Volunteering as an administrative assistant can be a great way of getting the required experience working in an office and shows potential employers that you’re dedicated to the working in the role. Experience working in a school office environment is the most valuable type of experience.
Think about the transferable skills you’ll be bringing from other work. As a school business support assistant having good organisational and communication skills is key, being able to work well with children and young people might also be valuable. Checking out our jobs board is a great way to start searching for the experience you need!
As a school business support assistant you could be working around 37 hours a week depending on your school and responsibilities.
You should make sure your CV includes your most up-to-date information, including any relevant qualifications and work experience you might’ve gained since you last updated it. It’s important to present yourself as best you can, since we all know first impressions are important, and your CV is more often than not going to be the first thing potential employers will see. It’s essential that they’re done right.
To make the best impression you can, you’ll need to convey the right information and present it well. Given how important your CV is, we’ve created a short guide to help give you the best chance of landing an interview and starting your career in school admin!
When you’re looking at a position as a school business support assistant, it’s crucial that your CV is high quality and reflects your passion for the role. An effective CV is well presented, displays relevant skills and experience, and gives your potential employers an insight into who you are.
It’s important that you use grammar correctly, that your writing is concise but informative, and any non-relevant information is left out. Not following these rules could mean your application is rejected, since employers could see it as too unprofessional. Our school administrative assistant CV writing tips are here to help you to land that position you’ve been waiting for!
Your personal profile is the first section of your CV that employers will read to find out more about you. This is your chance to introduce yourself, sell your skills and outline your characteristics. Personal profiles are a perfect way to persuade recruiters, as it tells them straight off why they should hire you.
This section can include relevant experience and achievements, but it’s important to tailor this to the job description and what’s prioritised there to show your enthusiasm for the role and that you’re a serious candidate for the position who has what they’re looking for.
There are no set rules on the length of this section but you should aim for a few short sentences and no longer than 100 words. This way you can keep it concise and effectively highlight who you are to employers without giving them too much information, increasing the chances of them reading through the rest of your CV and considering you for the job. Make sure you’re putting your best foot forward and presenting the things that you think make yourself stand out.
Though your CV should be more focused on your skills and work experience rather than your personality, it can be good to include some relevant personal information such as your hobbies in your CV. What counts as relevant will vary from job to job.
There should be a section in your CV that outlines your relevant skills. This makes it easy for the employer to read and more easily determine if you meet the requirements of the role. You should format this section using bullet points so that it’s simple and easy for employers to read. Make sure to include relevant skills that you think make you a good candidate for the position. Such as:
If you’re struggling to think of skills that are relevant to the job then it’s a good idea to check vacancy advertisements for some ideas. Start off by rereading the job you’re applying for and what might be useful to mention, but if you’re still stuck then take a look at other similar job postings. You should also think about which of your skills have been helpful in any of your past work or study.
It’s important when talking about your skills to try and include both hard and soft skills, so that you can show some variety. Hard skills are the skills you gain through experience, knowledge, or learning such as through a qualification or after undertaking training. Soft skills refer to your personal traits and habits that determine how you work, like being an effective communicator, able to work in a team, or organisational skills.
You should outline any past experiences in either work or volunteer positions that are relevant to becoming a school business support assistant and can best show your potential employer the value that you’d be bringing to the position.
The most valuable experience you can have as a school business support assistant is working in that position before and, if you have it, is something you should present front and centre. Give details of where you worked, including the dates you started and finished your employment (these don’t have to be specific, usually the month and year are fine), alongside your key responsibilities within the role. If you have a lot of relevant experience then list it from most to least recent. Employers will want to know more of what you’ve been doing recently, rather than years ago, as it’s more relevant to the jobs you’ll be applying for now.
If you have no relevant experience then you should include any previous employment you’ve been in and the transferable skills you gained that will be useful in the role. Try and think about any similarities between your previous positions and the one you’re applying for. Is there anything listed on the job advertisement that sounds familiar?
Making sure you mention your education clearly on your CV is very important, as it will show that you have the knowledge and qualifications needed for the job. When listing your qualifications you should prioritise two things: the level of the qualification (is it a degree or a GCSE?) and when you received it. Much like your experience, it’s best to list your qualifications from your most to least recent.
When you’re listing your qualifications make sure you include the name of the institution, the dates you attended them from, the subject(s) you studied or name of the qualification, as well as the final grade you received. If there’s a particular aspect of your study that is very relevant to the position you’re applying to then it would be a good idea to briefly mention it at some point.
Don’t think you just need to include your experiences from school or university, things like standalone courses that award you with a certificate or diploma are more than relevant, especially if they cover a subject that’s relevant to your work. Add your certificates in the same way you’d add your other qualifications, providing any additional information as needed.
It might seem obvious, but having your contact details clearly signposted on your CV is extremely important, without them potential employers may have no way to contact you. You should include your up-to-date email, phone number, and address somewhere near the top of your CV so that they don’t get lost amongst the rest of your information.
Struggling to put your CV together? Download our free CV template and get a head start on making a fantastic CV. Make sure to follow the rest of our tips and learn how to land that job you’ve always wanted!
Searching for a school business support assistant position should be simple, and shouldn’t be any different from finding other jobs you’ve applied for before. Just make sure that the positions you apply for are a good fit for you and that you have all the necessary qualifications and you should have no trouble! Checking out our job board could be a good start for your search.
You should write your cover letter using the job description of the vacancy you’re applying for. Your cover letter is an important part of many job applications.
No matter what kind of job you’re applying for, your cover letter is going to help demonstrate to potential employers the passion that you have for the role and allow you to sell yourself as a valuable candidate that they need to consider hiring.
Cover letters are your chance to really sell yourself to a prospective employer and progress to the next stage of the hiring process. This opportunity isn’t always fully exploited by candidates, and sometimes cover letters just become reworked CVs or are poorly planned and formatted.
The header of your cover letter should have your up-to-date email, contact number, and the current date, as well as the recipient’s contact information. You should start your cover letter with a greeting such as “Dear [Company] Hiring Manager” or “Dear Mr/Ms Surname”, if you know who you’ll be contacting directly.
When choosing your font you need to make sure it’s not only easy to read but also looks professional, as well as the right size. Try to stick between a size 10pt-12pt font on your cover letter, as making your font size too big could come across unprofessionally, but it should still be clear and legible. Make sure to split the main body of text into multiple paragraphs, this not only makes it easier to read but also easier to plan the structure of your cover letter (each paragraph might have a specific topic, for example).
It’s a good idea to sign off your cover letter using your name and a complimentary close. Using “Yours Sincerely” or “Your Faithfully” are seen as very formal, but can sometimes appear outdated, try using “Kind Regards” as a formal alternative that is still professionally acceptable.
Here are some suggestions for each of the paragraphs in your cover letter and what you might want to mention to your prospective employer:
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A good way of making your cover letter stand out from other candidates is by tailoring it to the particular role you’re applying for. It’s always easiest to look back through the job posting and pick out relevant information like the job title and employer and making sure to mention them early on. This will show your employer that your cover letter is tailored towards them, rather than being something generic you’re sending around to every employer.
When you’re going through the job posting take note of the specific skills and experience listed as desirable by the employer, you can tailor the skills and experience you mention to what they’re looking for. Try not to follow along too closely and risk looking like you’ve just copied the advertisement, but do enough to show that you’re the ideal candidate. Order your skills, experience, and qualifications in order of relevancy–what’s highlighted or mentioned first in the job posting? Is there something very specific that they’re looking for? Make sure you bring it up!
Now that your cover letter is well-formatted, has the main body of it’s content written, and has been tailored to the job role, it’s time to put the finishing touches to your work.
Proofread what you’ve written a few times over to check for punctuation or grammar errors and how well your writing flows. Try and enlist the help of a friend or relative to give it a read over, they may spot something you missed!
Now you should go back to the job vacancy and re-read all of it. Check if there are any special instructions you should follow when applying for the position, like if they’re asking for the documents to be submitted as a particular file type or maybe want you to add a job reference number to your cover letter. Make any of the changes you need and ensure everything’s in order. Overlooking small things like this could ruin your otherwise perfect cover letter!
Struggling to put your cover letter together? Download our free cover letter template and get a head start on writing an amazing cover letter. Make sure to follow the rest of our tips and learn how to land that job you’ve always wanted!
We all know that job interviews can be nerve-wracking, but being well prepared for the interview will help you to appear calmer and more confident. It might seem obvious, but make sure that you always present yourself professionally at interviews, dress well, and always be polite. First impressions can make or break your chances!
Interviews can be daunting and hard to prepare for–especially if you don’t have much experience–but we’re here to help you out.
We’ve compiled a list of common questions that you might be asked in your interview for an early years job and how you should go about answering them, as well as some questions you can ask your interviewer to help show your interest in the position!
The interviewer is looking for genuine reasons why you want to be a school administrative assistant. You could mention something like opportunities for career progression. In that case, make sure to reassure the interviewer that you wish to progress within the company rather than moving on. You could also mention your enjoyment of the tasks involved in the role as another motivation. Enthusiasm about the job can be another way to show that you wish to be a long-term employee.
Again, this is a personal question so have a think about what it is that you actually enjoy about the role and be honest about it, interviewers are going to value people who show some passion. A good idea of something to talk about when it comes to being a school business support assistant is being helpful. In this role you will be supporting many colleagues, parents and students so helping others is a great goal.
This can be a different way of the interviewer asking you about your weaknesses. Make sure to try keep things positive, but don’t be afraid to talk about difficulties you might have had as long as you explain how you overcame them. When asked a question like this it can be easy for you to get muddled or ramble, a good approach when being asked a question that requires you to recall past events is to use the STAR method.
As an administrative assistant you will be constantly working with others, whether it be other office staff or even teachers so being able to work effectively as part of a team is vital. One way of answering this question would be to recall a time when you have worked well as part of a team.
For a school business support assistant role the interviewer is usually looking for someone who can use email software, Microsoft office, photocopying machines, and phones. The most important thing here is to be honest about what you do and don’t know, lying about being able to do things but then not having any experience may not only stop your personal growth and training but it could lead to you being fired. If you are the right candidate for the job, training will be given to you in relevant areas if you lack experience, so make sure to emphasise you are ready and able to learn. Depending on the role, enthusiasm and willingness to learn can sometimes trump experience.
The key to answering this question is to talk about how well you deal with stress, how you manage you time and prioritise tasks, and how you communicate and keep those involved informed.
Learn about a school business support assistant’s role and responsibilities
Improve your chances of getting a position as a school business support assistant
Make sure your CV is up-to-date
Search for school business support assistant jobs you can apply for
Write a job-specific cover letter
Prepare for interviews
Learn about a school business support assistant’s role and responsibilities
Improve your chances of getting a position as a school business support assistant
Make sure your CV is up-to-date
Search for school business support assistant jobs you can apply for
Write a job-specific cover letter
Prepare for interviews
After reading through our guide, you should be ready to embark on a new career as a school business support assistant with the confidence you need to excel. If you follow our tips then you’ll be more than ready to get the job role you’ve been looking for! Good luck, and if you need any more advice on other career options, don’t forget to take a look through our career advice page.